Planning a Ceilidh

On the day

This can be a stressful time for the event organiser. To eliminate surprises, here's a guide on what to expect from my perspective...

The caller/band will require up to an hour to set up and sound check - make sure there is someone who will let them into the building. The band usually has a leader who will, together with the caller, introduce themselves to the organiser when they arrive. Make sure you have the correct money available to pay the band/caller on arrival.

As a caller, I will always take a look around the venue, identify the facilities and conduct a risk assessment. It is always a good idea to inform the caller at what time (for an evening dance) the music MUST be switched off.

It is best to have any seating around the outside edge of the dance area - leave as much space for the dancing. Avoid too many tables - they just get in the way! Make sure there is adequate light to dance by - dim lighting or disco rigs are not suitable.

The entire dance is usually directed by the caller unless there is a ‘Master of Ceremonies’ attending. Pass any special requirements to the caller (or MC). These may include arrangements for:-

- announcements
- speeches
- presentations
- demonstrations
- intervals for food etc.

It is customary and always appreciated by the caller/band to be included in any refreshments and catering offered during the dance.

After the dance, the band will need up to an hour after the dance to pack up kit.

I will usually contact the organiser after the event for feedback (good or otherwise!) so my next event can be even better. Maybe you could mail me your testimonial or a photo to put in the gallery?